Savings & Efficiencies

Savings & Efficiencies

The Granville Schools administration takes very seriously its commitment to the residents of the school district to be good stewards of the district’s resources and to operate in a fiscally responsible manner. As our residents have been doing, we are always looking for ways to save money in district operations. The district carefully reviews all expenditures and makes reductions to extend financial resources.  We seek to maximize our efficiencies while minimizing the effects on student learning.

The district Benchmarks, as approved by the Granville Board of Education, also call for good stewardship.

Benchmark 3: Operations/Resources:The District will be good stewards of community resources and assets to ensure their effective use to maximize educational opportunities for all students.

History of Cost-Savings

Some of the Cost-Saving Measures taken in recent years include:

  • All district staff, including administrators, agreed to a base pay freeze for the 2009-2010 school year. 

  • Employee insurance plans require higher employee contributions and higher deductibles. Most employees currently pay 15 percent of health care costs.

  • The district has saved over $100,000 in energy costs through energy improvements to our buildings and will continue to seek energy saving initiatives.

  • Building and department budgets were reduced by ten percent (10%) across the board in the 2010-2011 school year. 

  • Printing, copying, recycling and trash contracts were aggressively re-negotiated, resulting in substantial savings.

  • The district contracts for outside services such as maintenance and grounds, food service, athletic trainer, communication, and technology support.

  • The district keeps staffing levels in line with student enrollment.

  • The district uses community “experts” on advisory boards for communication, finance, wellness and energy to make sound, cost-effective decisions.

Cost-Reduction Measures, 2012-2013 school year

Reduction

Potential or Projected Savings

The superintendent and treasurer will forgo any performance pay or annuity payments stipulated in their respective contracts.

$17,000

All district administrators including the superintendent, treasurer, four building principals, five directors (curriculum and instruction, business operations, technology, student services and athletics) will have salary freezes for two years. These freezes include salary schedule steps and cost of living increases.

TBD

The position of Curriculum Coordinator is being eliminated beginning in the 2012-2013 school year.

$57,000 – $104,000

The contract for Communication Services will be reduced by half.

$25,000

*These reductions are the first steps to avoid a projected $1.5 million dollar deficit by the end of FY 2013.  Some of these items are being implemented for the current school year.  Additional reductions are currently under consideration and will be added to the list above as they are approved for implementation.

 

COST AVOIDANCE & SAVINGS Services & Supplies (Non-Instructional Expenses)

TRASH SERVICE
In September 2009, Granville Schools solicited quotes for trash and recycling collection.  Big O received a three-year contract beginning in FY 2010. 

Trash Service Expense

(FY2009) $35,011.36

(FY2011) $12,925.03

$66,258.99 Savings

 

COPIER SERVICE
In June 2010, Granville School solicited quotes for copier machines. MT Technologies received a five-year contract for this service. The quote provided for an additional machine at the intermediate school and faster machines to replace each of the existing machines. The new contract began in FY 2011.

Copier Service Expense

(FY2009) $120,623.43

(FY2011) $62,724.14

$289,496 Savings

 

PAPER PRODUCTS – Cottingham Paper Supply (i.e hand towels, toilet paper, etc.)

Custodial Paper Supply Summary

(FY2008)   $39,119.70

(FY2011)   $27,563.12

$12,088 Savings

 

FIRE DEPRESSION SYSTEM – Genesis

Fire Depression System Summary

(FY2008)   $35,119.70

(FY2011)   $18,636.117

$16,483 Savings

 

HVAC General Temperature Controls

Heating and Air Conditioning Service Summary

(FY 2009) $102,289

(FY 2011) $28,494.34

$73,795 Savings


ELEVATOR – Kone

Elevator Service Summary

(FY 2009) $9,367.79

(FY 2012) $4,772

$4,595 Savings

 

EXECUTIVE MANAGEMENT SERVICES
EMS provides for maintenance, custodial, HVAC and grounds personnel for the district. In July 2011, Granville Schools extended the EMS contract for three years.  The following is a summary of the contract agreement:

EMS Contract Summary

FY 2011 – 0% increase

FY 2012 – 1 % increase

FY 2013 – 1% increase

 

Utility Cost Avoidance – Measurements calculated by Go Sustainable

Total Energy Use and Cost Savings FY2009 – FY 2011 (Using FY 2009 Rates)

Building

Electrical Energy

Demand

Natural Gas

Total to Date

 

kWh Savings

Cost Savings

Carbon Savings

Demand (KW) Savings

Cost Savings

CCF Savings

Cost Savings

Carbon Savings

Cost Savings

Carbon Savings

BOE

16,799

$727

30,406

3

$1,840

563

$628

6,362

$3,195

36,768

GES

907,484

$39,294

1,642,547

47

$29,225

20,520

$22,897

231,872

$91,399

1,874,419

GIS

1,647,983

$71,358

2,982,849

43

$26,893

24,356

$27,157

275,224

$125,408

3,258,073

GMS*

370,380

$16,037

670,387

24

$14,746

47,924

$53,436

541,544

$84,291

1,211,931

GHS

2,911,169

$126,054

5,269,217

88

$54,692

46,387

$51,722

524,174

$232,467

5,793,390

Total

5,853,815

$253,470

10,595,406

205

$127,396

139,750

$155,821

1,579,176

$536,688

12,174,582

*GMS electric lighting is read through a high school meter

Utility cost avoidance and use has been calculated by Go Sustainable using 2009-year rates and normalized for weather. If Granville Schools had not implemented the energy savings program the district would have paid $536,688 more in utility bills over the three year period.

Members of Southwestern Ohio Educational Purchasing Council – receive liability, Fleet and property insurance through this consortium

Purchase electricity through AEP Retail – three-year contract with rate locked in at $0.055 per kWh

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